Tracking Recurring Sales

In HYROS recurring sales can create issues if not tracked properly because they will show up as new sales when your processor sends in the purchase information.

Not to worry though, by default HYROS will automatically track any sales that are duplicated after 30 days or 1 year of the initial sale and mark them as a recurring sale, so this is taken care of for you. This will allow you to segregate your recurring revenue from your initial revenue inside the reports.

Please note if you have a Shopify store and/or you have a business where the product name or recurring charge amount changes throughout the subscription, you will need to also follow the Shopify or product packages guide below to ensure this tracks correctly.

Please read this documentation to understand exactly how Recurring sales work inside Hyros and ensure you are tracking them correctly.

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How to read Recurring Sales

Recurring Sales revenue will be shown under a completely separate column to your initial sales revenue, for example:

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“Revenue” = Initial Sales Revenue
“Recurring Revenue” = Recurring Sales Revenue
“Total Revenue” = “Revenue” + “Recurring Sales Revenue”

Note that Recurring Revenue is totally separated inside the reports from your initial revenue. This allows you to read your initial sales data effortlessly.

You can also view and exclude your recurring sales inside the Sales tab. Just use the filters here to see your recurring or initial sales ONLY:Image

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Excluding Recurring Sales from Reports

If you want your reports to contain information relating to your initial sales ONLY, you will be able to do this easily by simply selecting the “Ignore Recurring Sales” option in the advanced settings when loading a report:

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Adjusting the Automatic Recurring Sales Timeframe

If for some reason your products rebill within a different timeframe than 30 days or 1 year, you can manually adjust the timeframe for sales to automatically be configured as recurring inside your TT settings HERE.

For example, Let’s say a lead has a subscription that is charged on the 10th of each month. This will not always be exactly 30 days, sometimes for example it may be 29 days. If this is the case then please go to your TT settings via the above link and add a custom timeframe here.

Alternatively, you could change to “Product Based” recurring, which will apply an unlimited time frame instead. This means if the same lead purchases the same product (with exactly the same $tag), then the sale will be marked as recurring no matter the timeframe between sales:

You can also turn off automatic recurring tracking, or even prevent sales marked as recurring from being processed entirely inside Hyros.

NOTE: If the second $tag is different for any reason (for example if the price changes) then we will NOT be able to track this as recurring automatically unless you are using product packages or shopify order tags.

For example, if a lead purchases “$product-1”, and then the second charge comes in with the tag “$product-2”, then there is no way of us to read the latter sale as recurring as we will consider these 2 different products by default.

In this case, you will need to manually mark the specific sale as recurring or use shopify order level tags and product package following the steps below.

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Many Shopify store owners may come across issues with recurring sales inside Hyros. This is because Shopify stores often manage many different products and recurring sales may not be exactly the same with each charge, which leads to different “$product” tags inside Hyros.

As explained above, we need the recurring charge to be exactly the same “$product” tag as the initial charge in order to mark the sale automatically as recurring.

The good news is that there is a solution for this if you are a Shopify store owner.

First, please ensure you are integrated with Shopify. If you have integrated BEFORE May 2nd, please go to your Shopify integration HERE and click “Reset Webhook”:

Then just ensure your Shopify orders have the order tag of “rebill” before the payment is collected. This can be upper or lower case:

This will ensure all sales within the order are marked as recurring inside Hyros, regardless of any settings you have configured inside your true tracking settings or if the “$product” tag matches with the initial sale.

However, please be careful to ensure that the order level tag “rebill” is not added on the initial purchase, as this will mark a sale as recurring which is in fact an initial sale.

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This is especially useful if a user changes their payment plan halfway through their subscription. Because we track recurring sales when the same tag is attributed to the same user more than once, if a user changes their payment plan they will receive a different tag, meaning the sale will not automatically be recurring. Hyros allows you to fix this by manually changing that specific sale to a recurring sale.

To do this, simply go to the sales tab HERE, select the sales that you want to be recurring and then select “Mark As Recurring” as shown below:

Once you have done this, the revenue for those sales will show up in the recurring revenue column inside your reports.